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How To Write A Letter Of Recommendation With Sample

Download Sample Letter Of Recommendation Template In Word Format


In a market facing recession   the search for stable, well- paying jobs can be quite challenging. One may possess the necessary qualifications and the experience but stands to lose out to another, who approaches a perspective hirer with appropriate recommendations. A recommendation letter is an established form of official correspondence, intended to support a candidate’s application for a job that he or she is interested in.


While such letters may be written in an informal style and language, this   would depend upon how well the sender knows the addressee. Care must be taken to keep the matter simple and devoid of all grammatical and syntax errors. A loosely or carelessly worded letter could actually damage a candidate’s chances of landing a job.


Since such letters are written in an individual’s official capacity and addressed to a recipient holding an official position in a company, salutation must be appropriate. It is acceptable to start by a simple, “Dear Sir/ Madam”. Before signing off, it is customary to thank the addressee, adding, “Yours sincerely”.


A letter of recommendation is a form of official correspondence and must   follow all established norms of official writing. Mandatory Ingredients would include the following:

  • Name, designation and address of the person to whom  the letter addressed.
  • File reference number of the originator.
  • Name, designation and address of the sender.
  • Mention of the enclosures being.


A letter must neither be too long and nor too brief. Length would obviously vary from requirement to requirement but with practice one would realise the need to remain concise and focused on the purpose for which the letter is being written.   It   is appropriate   to break up your letter into paragraphs, each highlighting a different aspect.

Things to Watch Out for

Before recommending someone at any level, first you need to be convinced that the individual indeed is worthy of your recommendation. Making recommendation without being aware of a person’s actual capabilities puts you at tremendous risk of losing professional reputation.


A Sample Letter of Recommendation




Email: abc@……

Dear Mr Sudoku,

Allow me to introduce Mr Pranitosh Desai, who has been a regular employee of my company for the last ten years and has steadily risen up the ranks to hold the most coveted position that of GM Operations. You would be familiar with his reputation as he has been interacting with your research staff on many important developmental issues in the past.

Mr Desai has risen to this level only through sheer grit, determination and will power, displaying tremendous maturity in dealing with subordinates, peers and superiors alike at all levels.  The individual’s professional qualifications and reputation have been an example for others to emulate and I have no hesitation in admitting that this company would lose its main architect after he leaves to pursue higher goals as he must.

You would notice that his qualifications and work experience make him a highly suitable candidate to join your esteemed organization.


With   regards

Yours sincerely


ABC Pvt Ltd

Delta Business Park



Enclosure: Mr Desai’s CV

Download Sample Letter Of Recommendation Template In Word Format

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